registration

Important Notes:

1. Submitted and accepted full paper will be published into the conference proceedings, be invited to give the presentation, register after you receive the acceptance letter, details listed in the acceptance letter.
2. Abstract will be included in program but will not published in conference proceedings. Register after you receive the acceptance letter and more details list in the acceptance letter.
3. Each normal registration includes one paper publication in SPIE Digital proceedings, a bag, a badge, proceedings, program schedule, and attending all technical sessions and social programs (tea/coffee breaks, conference lunches).
4. All attendees must register, but only attendee without paper publication can register with the listener fee or presenters fee. 
5. Only the same first author can enjoy the discount for additional paper(s).
6. Everybody, who has paid the conference fees, will receive an official receipt at the conference venue.
7. Please note that the registration fee is only for paper publication, attending the conference etc. Authors should bear all lodging and boarding expense on their own.
8. To qualify for Student Registration rate, you must be a full-time student in an accredited university. Please submit a copy of valid ID (student card or official letter) to the Conference Secretary along with other registration materials.
9. Attendees wish to cancel their conference registration and seek a refund for personal reasons, the following policy regarding refunds will be applied:
a. Cancellation made 60 days prior of the conference date, 100% of the payment will be refunded. (Bank/transaction fee charged by the third party will not applied)
b. If cancellation is initiated at least 30 days prior of the conference date, a refund equivalent to 50% of the payment made will be issued.
c. No refunds will be provided for cancellations made within 30 days of the conference start date.
d. All no shows will not be eligible for refunds.
Requests for cancellation and refund must be submitted via email. It should be noted that the organizing committee cannot be held responsible for circumstances beyond our control, such as inclement weather, campus conditions, travel disruptions, visa issues, or health-related concerns.

Conference Registration Fee

For Authors
Submission Methods-Registration Files needed to submit:

(1) The final version of the paper (both MS word file and PDF like: 123.doc and 123.pdf)
(2) Registration form (.xls or.xlsx)
(3) Scanned payment proof (.jpg etc)
(4) Scanned student proof (If the first author is a student and the paper register student .)
(5) Copyright agreement form, you also can find the copyright in the website of SPIE. (titled as IVPAI2025 YOUR PAPER ID+copyright, like:"123 copyright".pdf)
Your registration WILL NOT be confirmed until all Registration Files above is received in full.

For Listeners
How to register the conference as a listener

For listeners who are interested in attending the conference with no publication and presentation, please download the registration form and send the filled form to the conference secretary at [email protected] for successful registration confirmation.

download the registration form

Registration Fee include:

Full Paper
Poster Presentation; Paper publication; Attendance to all sessions;
Conference program; Name tag; Certificate of presentation; Conference bag;
Lunch and coffee breaks 
Abstract
Poster Presentation; Attendance to all sessions;
Conference program; Name tag; Certificate of presentation; Conference bag;
Lunch and coffee breaks 
Listener
Attendance to all sessions; Conference program; Name tag;
Certificate of presentation; Conference bag; Lunch and coffee break